2.1 - What is a Scenario?

Video Guide: Creating Simple Fuse Scenarios, Manual vs Template

A scenario in the context of Limble Fuse refers to a set of interconnected actions and triggers that work together to automate a specific workflow or process. In simple terms, it is a complete automation instance such as of an integration.  It allows users to define the sequence of steps, conditions, and events that will be executed automatically once certain conditions are met. Here's an explanation of the different elements inside a scenario and how users interact with them:

1. Triggers: Triggers are the starting points of a scenario. They define the event or condition from a software, such as Limble CMMS, that will initiate the automation. For example, a trigger can be a new entry in a spreadsheet, a specific date and time, receiving an email, or a change in data in an application. Users can choose from a variety of triggers based on their specific needs and the integrations available in Limble Fuse.

2. Actions: Actions are the individual steps or tasks that the scenario will perform. These actions can include a wide range of operations, such as creating new records, updating data, sending notifications or emails, making API calls, generating reports, or performing calculations. Users can choose from a library of prebuilt actions provided by Limble Fuse or create custom actions using the available tools and integrations.

3. Conditions: Conditions are used to add logic and control the flow of the scenario based on specific criteria. Users can define conditions to check if certain data meets specific requirements or if certain events have occurred. These conditions determine the path the scenario will follow, allowing for different actions to be taken based on the outcome of the condition evaluation. Conditions are often used in decision-making processes or to filter and manipulate data.

4. Connectors: Connectors are the integrations that allow Limble Fuse to interact with various applications, services, or APIs. Connectors enable the scenario to retrieve or send data, perform actions, or trigger events in external systems. Limble Fuse provides a wide range of connectors that users can utilize to connect with popular apps, databases, cloud services, and more. These connectors serve as the bridge between Limble Fuse and other systems, enabling seamless data exchange and process automation. If the software you are working to connect with is not available, please submit a request to integrations@limblecmms.com.

5. Configuration and Mapping: Users interact with the scenario through a user-friendly interface provided by Limble Fuse. They can configure each element of the scenario, including triggers, actions, and conditions, by defining the parameters, settings, and options relevant to their specific automation requirements. Additionally, users can map data fields between different applications or systems to ensure seamless data transfer and synchronization.

6. Testing and Deployment: Before deploying a scenario, users can test it within Limble Fuse to ensure it functions as intended. This testing phase allows users to simulate and verify the behavior of the automation before running it live. Once satisfied with the results, users can deploy the scenario to start automating their workflows. Limble Fuse provides options for scheduling scenarios to run at specific intervals or triggered by specific events, ensuring that the automation operates precisely when needed.

7. Monitoring and Optimization: Limble Fuse offers monitoring and reporting features that allow users to track the performance of their scenarios. Users can view execution logs, monitor data flow, and track the success or failure of each step in the automation process. This monitoring capability enables users to identify bottlenecks, detect errors, and optimize the scenario for improved efficiency and accuracy. Users can make adjustments, refine conditions, or add additional actions as needed to enhance their automation.

In summary, a scenario in Limble Fuse is a combination of triggers, actions, conditions, and connectors that work together to automate a specific workflow. Users configure and define the behavior of each element, and Limble Fuse executes the scenario automatically based on the defined triggers and conditions. The flexibility of scenarios allows users to streamline processes, eliminate manual tasks, and enhance overall efficiency within their organization.